Reconciliation Executive

About Company

The company operates in the finance and accounting services industry, providing outsourced finance, accounting, tax, compliance, and advisory support to businesses and professional firms.

Job Description

Role Overview

We are looking for a detail-oriented Reconciliation Executive to manage customer and vendor reconciliation activities, with primary focus on Accounts Receivable (AR) and collections. The role involves working closely with B2B customers and internal stakeholders to ensure accurate financial records, timely payment follow-ups and resolution of reconciliation discrepancies. 

Key Responsibilities

• Manage customer and vendor reconciliation activities, ensuring accuracy of account balances and financial records.
• Handle Accounts Receivable (AR) operations, including invoice tracking, outstanding monitoring and payment follow-ups.
• Coordinate with B2B customers and internal teams to drive timely collections and closure of outstanding payments.
• Monitor receivables ageing, identify overdue accounts and ensure regular follow-ups for pending payments.
• Reconcile customer ledgers, vendor statements and outstanding balances, and resolve discrepancies.
• Coordinate with customers and vendors to resolve billing, payment and reconciliation-related queries.
• Verify invoices, credit notes, debit notes and payment records to ensure accuracy.
• Identify payment mismatches, unapplied receipts and outstanding differences, and ensure timely resolution.
• Support Accounts Payable (AP) activities, including vendor invoice verification, payment tracking and vendor account reconciliation.
• Prepare periodic reconciliation statements, ageing reports and MIS.
• Maintain accurate documentation and records of customer and vendor transactions.
• Use Advanced Excel for data analysis, reconciliation, reporting and managing large volumes of financial data.

Required Skills & Qualifications

• Graduate in Commerce, Accounting or Finance.
• 2-4 years of relevant experience in Finance & Accounts, preferably in reconciliation and AR operations.
• Good understanding of Customer and Vendor Reconciliation, Accounts Receivable and Collections.
• Prior experience handling B2B customer accounts, outstanding management and payment follow-ups.
• Basic understanding of Accounts Payable (AP) processes and vendor management.
• Understanding of invoice processing, payment allocation and ageing analysis.
• Hands-on experience in customer ledger and vendor reconciliation.
• Strong working knowledge of Advanced Excel, including VLOOKUP/XLOOKUP, Pivot Tables, SUMIF/SUMIFS and other data analysis functions.
• Strong analytical, communication and problem-solving skills with attention to detail.