Office & People Operations Executive

About Company

The company operates in the beauty and personal care industry, focusing on developing and marketing consumer products through digital-first and direct-to-consumer channels.

Job Description

About the Role
As we scale our team and operations, we are looking for a resourceful Office & People Operations Executive to own the day-to-day administrative backbone of the company. This role will be the go-to person for everything from payroll processing and employee onboarding to office upkeep and vendor management. The ideal candidate is someone who thrives in a fast-paced environment, takes ownership of processes end-to-end, and ensures that the team has everything they need to do their best work.
 

Key Responsibilities

1. Payroll & Compensation Administration

• Own end-to-end payroll processing — inputs, validation, and coordination with the payroll partner/vendor
• Manage attendance, leave records, and reimbursement workflows
• Ensure timely statutory compliance (PF, ESI, PT, TDS on salaries)
• Maintain compensation and benefits records; support annual appraisal cycles with data
• Ensure insurance policies (health, accident, asset) are current and renewed on time
• Support Shops & Establishments, POSH, and labour law compliance as applicable
   

2. Employee Onboarding & Lifecycle Management

• Run the complete onboarding process for new joiners:
• Offer letters & employment agreements
• Background verification
• Group health / accident insurance enrolment
• IT asset & access card issuance
• Induction scheduling
• Manage employee records and HR documentation (digital & physical) — keep all files audit-ready
• Handle exit formalities — F&F;, experience letters, asset recovery
   

3. Office, Facilities & Vendor Management

• Oversee daily office operations — housekeeping, pantry supplies, stationery, and general upkeep
• Manage dry pantry, tea/coffee, and snack inventory; coordinate with vendors for timely replenishment
• Liaise with building management / landlord for maintenance, parking, and common-area issues
• Coordinate lab/warehouse facility upkeep with respective SPOCs
• Manage relationships with office vendors — facility services, courier, travel, pantry suppliers, IT support
• Negotiate contracts, track invoices/POs, and ensure cost efficiency in coordination with Finance
   

4. Cross-Functional Coordination

• Act as the central coordination point between HR, Finance, IT, and Operations for admin needs
• Support internal events — team offsites, celebrations, town halls
• Assist leadership with ad-hoc operational tasks as needed
   

Ideal Candidate Profile

• 1–3 years of experience in office administration, HR operations, or people ops
• Prior experience in a startup / D2C / consumer brand preferred
• Strong organisational skills with attention to detail
• Comfortable managing multiple priorities simultaneously
• Good communication skills — written and verbal
• Proficient in MS Office / Google Workspace
• High ownership mindset with a bias for action
   

What Success Looks Like

• Seamless onboarding experience for every new joiner
• Zero payroll errors and on-time salary processing each month
• Well-maintained, fully stocked, and smoothly running office
• Vendor relationships that deliver quality at optimal cost
• Audit-ready HR and admin documentation at all times

Mandatory Requirement

Primary Job Profile : HR Operations

Technical Skills : Payroll mgmt, Vendor mgmt, HR Policies and Compliance

Maximum Notice Period: 30 Days

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